How to Get EMIS Number for CBSE Students: Process, Documents & Methods

While some states have adopted EMIS portal for keeping their learners’ database unified, parents of CBSE learners wonder if they could also use something like this in the future.

Children who have an EMIS number have all their academic credentials safely saved for future reference.

Now, you might be thinking how to get an EMIS number for CBSE students, but before answering that let’s understand what an EMIS number is through this article.

What is EMIS Number in CBSE?

EMIS number, which stands for “Educational Management Information System ”, is an unmatched identification number given to each learner to keep their data academic secure.

For now, state education systems have been utilizing them, while CBSE board schools’ administrators are still thinking about it.

For that, these CBSE schools will have to integrate with the state EMIS system for local conformity.

The main function of an EMIS number is to help the government to maintain transparency and to see if learners are receiving all policy benefits.

In Tamil Nadu, small learners get their EMIS number beginning from LKG, and their data is stored securely as they change schools or continue their education.

EMIS numbers are also printed on the learners’ marksheet or certificates for easy access.

EMIS Number Format: What Does It Look Like?

The EMIS number is a 6-10 digit alphanumeric code that varies according to different schools.

Each state-registered school has their own unique code representing their “school type” or “zone prefix” that doesn’t change. Learners studying in those schools get an EMIS number based on the school’s code.

For example, School code: D54321 or PS00126 (where “D” is for district and “PS” is for primary school).

How to Get EMIS Number for CBSE Students: Detailed Process

Follow the steps mentioned below to get an EMIS number for CBSE learners:

Step 1: Verify the Use of EMIS in Your State

First of all, ensure that your school is registered under a state education system that utilizes EMIS numbers to keep track records of learners.

These schools can also generate EMIS numbers then.

Step 2: Reach Out to Your School Administration

If you want to know if your school generates EMIS numbers or not, you should directly contact your school officials.

Learners can receive their EMIS numbers even after years of passing their respective schools.  

You should remember that only your school can provide you with a new EMIS number. If you try to generate it online by yourself, you might fail.

Step 3: Submit Essential Documents

The next step is to submit all basic, yet necessary documents of yours. These documents should clearly mention your roll number, date of birth, and years of schooling.

Schools need these details to verify your identity and academic credibility before issuing a new EMIS number. So, it’s better to be careful while submitting this information.

Step 4: School Uploads Data

After receiving your details, schools upload the data in the EMIS portal for confirmation.

But before that, they verify all the details themselves.

Step 5: Receive Your EMIS Number

Finally, you will receive your EMIS number after detailed verification by the state-level educational department.

You should keep your printed academic records safe as there you might see your EMIS number as well.

3 Ways to Get Your EMIS Number (TN CBSE Students)

CBSE learners of Tamil Nadu can get their EMIS numbers through three ways:

1. Request from the School Administration

The first and easiest method to get your EMIS number is by contacting your school that has the authority to generate EMIS numbers.

The school will ask for some identity proofs and necessary documents to submit your application and after verification, you will be given your EMIS number.

2. Check Official Academic Documents

Many official school documents have the EMIS numbers printed on them in Tamil Nadu. 

On Class 10th marksheets, school diary, passing certificates, or ID cards are some basic places where you can find your EMIS number mentioned.

3. Retrieve via TN EMIS Portal

For Tamil Nadu learners, you can search for emis.tnschools.gov.in to retrieve your old issued EMIS number.

You can simply mention your basic information like date of birth and registered contact number to log in and get your EMIS number.

Can Students Apply for EMIS Number Online?

As stated before, only schools that are incorporated with the EMIS system can issue EMIS numbers online. Learners trying to do so by themselves are going to fail.

This is to ensure that learners maintain integrity and no false registrations are done.

Since only state-registered schools can provide these EMIS numbers, the job of information verification and submission is handled by respective schools.

How to Get EMIS Number through Aadhar Card?

The Aadhaar card plays a crucial role in proving the identity of a learner during EMIS number registration. 

You might be asked by your school to submit your aadhaar card details to submit for verification in internal EMIS databases.

Once the verification is completed successfully, your EMIS number would be generated. You should submit only the right information that matches your Aadhaar details for smooth generation of EMIS numbers.

You can also utilize this EMIS number for further checking of educational records.

How to find EMIS Number Without TC?

There are many ways to retrieve your EMIS number without your TC. 

The primary method can be to contact your school and ask for your EMIS number directly. Your school keeps records of all learners in the EMIS system. 

Learners without a TC can also find their EMIS numbers from other documents like class 10th or 12th marksheet.

You can also find your EMIS number through online portals where you only need to submit your Aadhaar details and name.

Documents Required for EMIS Registration

For EMIS registration, you should have your basic documents like an Adhaar card, birth certificate, academic transcripts , and transfer certificate.

You can also keep your caste certificates or other reservation certificates for getting governmental assistance during your educational journey.

These documents are essential for any admission or registration that you would do in future, so keep it safely printed in multiple documents.

Concluding Comments

The only way to get a new EMIS number is through contacting your school which should be state-registered under the EMIS system.

After contacting your school, you will have to submit necessary documents for detailed verification. 

Once the verification is completed, you will receive your EMIS number through which you can check your academic status about scholarships and attendance from anywhere.

All you need to do is submit proper documents at the time of registration.

CBSE